Accounts Receivable Executive

Pullman New Delhi, Aerocity is one of the finest five-star hotels in Delhi and enjoys a prime location of Aerocity, located 07 minutes away from the India Gandhi International Airport. Pullman New Delhi Aerocity offers 06 award winning restaurants and bars, a fully equipped fitness centre, spa, salon, and an outdoor heated swimming pool .The hotel has 670 Rooms (Including Novotel New Delhi). Walking distance from the property is the Worldmark Complex, which houses premium offices, shops, and eateries. Cyber City is a 15-minute drive from the hotel. Shopping Malls like DLF Promenade, Emporio and Ambience are located within the radius of 5 km. Tourist attractions like Rashtrapati Bhavan , Jantar Mantar and India Gate is within a 10 km radius of the Pullman New Delhi Aerocity, making it the ultimate travelers haven.


Job Description

Operational

To discharge the duties in an effective and efficient manner.

City Ledger

To verify that any sale recorded as accounts receivable are supported with sales vouchers, credit card sales vouchers, coupon & vouchers and any other supporting documents.
To check the accuracy of all charges and credits and prepare A/R rebate voucher when necessary.
To verify that the necessary information is stated in the credit card vouchers, coupon & vouchers and other related documentation.
To ensure the timely transfer of guest ledger in to proper city ledger accounts sorted by customer.
To liaise and check with sales department on all disputes pertaining to rates, complementary rooms, no show charges, credit arrangement, etc…
To prepare billing to customer and follow up the payment.

Credit Card Transaction

To check all the credit cards’ transaction.
To prepare the credit card reconciliation and regularly following-up on charge-back transactions.

Others

To prepare Statement of Account at the end of the month for each debtor and send other routine reminder letters as and when required.
To study, analyze and report on all outstanding accounts during credit meeting and as and when necessary.
To prepare room commission to Account Payable for payment to agency as agreed per contract.
To prepare A/R Aging report.
To monthly close the Account Receivable accounts.
To update the advance deposits and reconcile guest ledger on daily basis.
To collect TDS certificate from debtors on Quarterly basis, and match the same with income tax site.

Commercial Responsibilities’

To keep closed contact with hotel debtors i.e. travel agents, airlines, corporate and individual.

Team Management

To maintain a good relationship with Front Office and Sales department.
To maintain a good relationship within the department.

General Duty

Directly reports to Credit Manager.
Closely works with Sales and Front Office departments.

ENVIRONMENTAL & SOCIAL RESPONSIBILITY

The Accounts Receivable Supervisor is required to function under Accor’s environmental and corporate social responsibility norms including but not limited to:

Incorporating Accor’s environmental charter initiatives into daily practices.
Working towards Pullman’s and Novotel’s sustainability goals in complete cohesion with the Indian environmental practices and local laws and regulations.
Being involved in educating the local community on environmental hazards and encouraging their participation in reducing their impact.

Qualifications

Commerce Graduate

At least 3-5 years of experience